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Code of Conduct

General Principles

In common within many membership governed organisations, it is important to clarify expectations surrounding the working relationship between Members and Officers.

It is recognised that in a democratic environment Members and Officers should feel able to critically appraise the work of West Lothian College Student Association, and each other, but this should be through appropriate channels as set out within this Code of Conduct.

This Code applies at meetings and events organised by the Student Association, and in communication that refers to the Association and/or its officers, including on social media channels such as blogs, Facebook or Twitter.

 Standards of Behaviour

1.  All Members will:

Treat other members with respect – this includes listening to others’ point of view and using respectful and appropriate language;

Raise complaints through the appropriate channels as set out in the complaints procedure;

Avoid behaviour that is damaging to the Association or its reputation;

Support a culture of mutual support and respect

You may be excluded from membership if your conduct is deemed to be detrimental to the Student Association, its interests or its members.

All Officers will in addition:

Provide leadership to the Association;

Be accountable to members for their performance;

Carry out key duties and responsibilities, as set out in the role descriptions for the positions;

Respect confidentiality and not disclose to a third party any confidential information obtained as a result of their role;

Promote a culture of mutual support and respect.

 Protection from Harassment

Members, Officers and Staff are entitled to protection from any form of harassment.

Any harassment or physical or verbal abuse of Members, Sabbatical Officers or Staff may result in the withdrawal of all Members, Sabbatical Officers or Staff servicing the situation or event where the harassment/abuse has taken place. In this event, the Student Association Development Officer and SA President will meet as soon as practically possible to discuss what action may be appropriate.

Wherever Members, Sabbatical Officers or Staff report that they have been subject to harassment or physical or verbal abuse, regardless of the events, the matter will be recorded and reported to the Student Association Development Officer and West Lothian College Student Association President for monitoring. Action may then be taken under the terms of this Code, or the College Student Discipline procedure.

Reasonable Adjustments

Where someone covered by this Code of Conduct has a protected characteristic under the Equality Act 2010 (Specific Duties) (Scotland) Regulations 2012 (e.g. a disability) which might impact on their ability to comply with this code of conduct, consideration will be given to reasonable adjustments.

Breaches of the Code of Conduct

Members who breach the Code may be suspended or removed from the Association. Procedures for dealing with breaches of the Code are as follows:

Concerns about potential breaches of the Code should be reported to the Student Association Development Officer, who will investigate as required and report to a panel of the three members of the Executive Committee, including the Student Association President.

The Panel will agree the appropriate course of action, including possible suspension or removal from the Association. The decision will be communicated to the member within 5 working days of its meeting.

Members have a right to appeal this decision. Any appeal should be submitted to the Student Association Development Officer within 30 days of notification of the panel’s decision.

The appeal will be considered by a Panel of three members of the Executive Committee who took no part in the earlier decision. The Panel may be supported by the Head of Quality and Learner Services where appropriate. The decision of the appeal panel will be communicated to the member within 5 working days of its meeting.

If the potential breach of the Code relates to a member of the Executive Committee, they will take no part in the decision-making process.

If the potential breach of the Code relates to the Student Association President, the matter will be taken forward through the appropriate applicable disciplinary procedure and in accordance with good practice.